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Rental books runone property at a time.

Rent, interest, property tax, repairs, deposits. A P&L per property every month, in the shape your Schedule E needs.

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  • No QuickBooks or ADP fees
  • Essential · from $350/mo
  • One dedicated contact

Three things we watchin rental books.

Reconciling and closing are the same everywhere. This is where these books differ.

  1. Several properties, one account

    You can’t see which property earns and which one eats it. We tag every deposit and bill to a property.

  2. Repair or improvement?

    Repairs are expensed that year, improvements depreciated. We note the reasoning on every receipt.

  3. Deposits aren’t income

    It’s money you give back, so it sits in its own liability account. Rental income also shapes your family’s tax plan.

    Owner & family tax planning

What we trackevery month.

These go in your close report every month. Figures are illustrative.

  • Net income by property

    In every monthly report

    Each property’s P&L, depreciation included

  • Net operating income

    3,945.00Example

    Before interest and depreciation: the number lenders look at

  • Deposits held

    7,850.00Example

    By unit, with upcoming move-outs

See a sample month of booksProperty owner · August 2026

August 2026 books · Example

Property owner

illustrative example (3 properties)

Closed
Property owner, August 2026 books. Fictional business and figures.
AccountMemoAmount
Rental income
No. 1 — Carrollton duplex 2 units2 units3,900.00
No. 2 — Plano house 2,650.00
No. 3 — Lewisville townhome No mortgageNo mortgage2,100.00
Late fees No. 1, unit BNo. 1, unit B75.00
Total income 8,725.00
Expenses
Mortgage interest — No. 1 1 Principal excludedPrincipal excluded(1,412.60)
Mortgage interest — No. 2 (986.30)
Property tax (monthly share) 3 properties3 properties(1,420.00)
Insurance (monthly share) (548.00)
Management fee 8% of rent8% of rent(692.00)
Repairs — No. 1 Plumbing leakPlumbing leak(640.00)
New refrigerator — No. 2 2 One unit, $1,480One unit, $1,480(1,480.00)
Depreciation Buildings only, 27.5 yearsBuildings only, 27.5 years(1,318.18)
Total expenses (8,497.08)
Net income 227.92
By property — No. 1 174.64
By property — No. 2 (refrigerator) (1,125.69)
By property — No. 3 1,178.97
Owed at month-end
Security deposits held 3 4 units4 units7,850.00
Mortgage principal No. 1 & No. 2No. 1 & No. 2391,240.00
Example only: a fictional business with made-up figures, not client data. No separate QuickBooks or ADP bill.

The plan that fits:Essential.

A P&L per property and a clean Schedule E are the core, so Essential is often enough. It covers three properties; each one beyond that adds $15 a month.

Recommended

Essential

Owner-operators who want clean, tax-ready books and every deadline met

from$350/mo

  • No QuickBooks or ADP fees
  • One dedicated contact · email any time
  • Close date set when you start

Usually added for this industry

  • 1099 forms$150/yr for up to 5, then $15 each
  • Business tax return1120-S/1065 from $1,250 · 1120 from $1,500 · Schedule C from $500
  • Texas franchise tax / PIR$150/yr (included with a Kwon business return)

Starting prices. Your final number comes as a written quote after we talk.

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The estimator opens with your industry already picked.

How is rental income reported?
If you own rentals personally or through a single-member LLC, income and expenses usually go on Schedule E of your 1040, property by property. A multi-member LLC files a partnership return (1065) first, with K-1s to the owners. We keep the monthly books in that shape.
Is a security deposit income?
Not if you plan to return it. Any part you keep because the tenant broke the lease becomes income in the year you keep it. A deposit that will serve as the last month’s rent is advance rent, and income when received.
What happens to the price with more properties?
Essential covers three properties; each additional property adds $15 a month. See your exact number in the price estimator.

A P&L for every property,every month.

We set the scope and the price before anything starts. Then the books are ours.

See my priceTalk to our team

No commitment. Nothing to prepare.

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  • Since 2005
  • 5,000+ businesses served
  • Lewisville, TX office
  • All 50 states + D.C.