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Billed isn’t collected.Clinic books start there.

Medical, dental and acupuncture practices. We report production and collections side by side and close the books every month.

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  • No QuickBooks or ADP fees
  • Growth · from $650/mo
  • One dedicated contact

Three things we watchin clinic books.

Reconciling and closing are the same everywhere. This is where these books differ.

  1. Billed vs. collected

    Deposits alone can’t tell slower collections from fewer patients. We report both.

  2. Insurance deposits in bundles

    One EFT covers many patients. Matching the remittance (ERA) shows who still owes.

  3. Owner salary and distributions

    In an S-corp you take a reasonable W-2 salary and the rest as distributions. We show both every month.

What we trackevery month.

These go in your close report every month. Figures are illustrative.

  • Collection ratio

    87.6%Example

    Collections ÷ production, month over month

  • Insurance A/R by age

    In every monthly report

    Claims past 30, 60 and 90 days, by payer

  • Owner salary vs. distributions

    In every monthly report

    Year to date, the starting point for quarterly tax planning

See a sample month of booksDental practice · August 2026

August 2026 books · Example

Dental practice

illustrative example (PLLC, S-corp)

Closed
Dental practice, August 2026 books. Fictional business and figures.
AccountMemoAmount
Collections
Patient payments Card & cashCard & cash38,420.00
Insurance payments 1 EFTs matched to ERAsEFTs matched to ERAs61,870.00
Patient financing (gross) Before the provider’s feeBefore the provider’s fee4,800.00
Patient refunds OverpaymentsOverpayments(1,240.00)
Total collections 103,850.00
Clinical costs
Lab fees Crowns & prostheticsCrowns & prosthetics(8,960.00)
Dental supplies (6,540.00)
Total (15,500.00)
Payroll
Staff wages 7 hygienists, assistants, front desk7 hygienists, assistants, front desk(24,300.00)
Owner-dentist salary 2 S-corp, W-2S-corp, W-2(12,500.00)
Employer payroll taxes (3,210.00)
Total payroll (40,010.00)
Operating expenses
Equipment lease 3 Intraoral scannerIntraoral scanner(2,845.00)
Financing provider fees (432.00)
Card processing fees (1,380.60)
Rent (9,200.00)
Other operating Software, insurance, marketing…Software, insurance, marketing…(7,860.00)
Total operating (21,717.60)
Net income (before distributions) 26,622.40
Production this month (memo) 118,600.00
Collections ÷ production 87.6%
Tracked outside the books
Insurance receivable Unpaid claims, by payerUnpaid claims, by payer46,300.00
Example only: a fictional business with made-up figures, not client data. No separate QuickBooks or ADP bill.

The plan that fits:Growth.

Insurance matching, owner pay and quarterly income-tax planning make Growth the fit. With partner doctors, or if you need accrual financials, Partner is the match.

Recommended

Growth

One- or two-location businesses that want monthly numbers and income tax planned every quarter

from$650/mo

  • No QuickBooks or ADP fees
  • One dedicated contact · email any time
  • Close date set when you start

Usually added for this industry

  • Payroll$75/mo + $8 per employee ($100 minimum)
  • Business tax return1120-S/1065 from $1,250 · 1120 from $1,500 · Schedule C from $500
  • Texas franchise tax / PIR$150/yr (included with a Kwon business return)

Starting prices. Your final number comes as a written quote after we talk.

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The estimator opens with your industry already picked.

We’re opening a new practice. When should the books start?
The month you form the entity (a PLLC, for example) and open the business account. Keeping build-out, equipment and deposits separate from day one means depreciation and start-up costs land correctly on the first return. In a pre-opening call we also look at entity type and pay structure.
How much salary should I pay myself?
In an S-corp, a reasonable salary: what you’d pay someone else to do your job. There’s no fixed number; we set it from your hours, role and local pay levels, and document why. On Growth and Partner we revisit it each quarter alongside your other income and family situation.
Lease or buy equipment?
Lease payments are deducted monthly; a purchase can be expensed largely in year one through Section 179 or bonus depreciation. We decide with cash flow and several years of taxes in view. Some “leases” are really purchases, so we start with the contract.

You see patients.We’ll close the books.

We set the scope and the price before anything starts. Then the books are ours.

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No commitment. Nothing to prepare.

972-242-2100
  • Since 2005
  • 5,000+ businesses served
  • Lewisville, TX office
  • All 50 states + D.C.