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Your Amazon depositisn’t your revenue.

We turn settlement reports back into gross sales and costs, with margin by channel and sales tax by state, every month.

See my priceCall usTalk to our team
  • No QuickBooks or ADP fees
  • Growth · from $650/mo
  • One dedicated contact

Three things we watchin e-commerce books.

Reconciling and closing are the same everywhere. This is where these books differ.

  1. Deposits vs. sales

    Payouts arrive after fees, ads and refunds. Book them as sales and nothing matches your 1099-K.

  2. Your real cost

    Cost is price plus freight and duty. Count only the price and a best-seller can lose money.

  3. Which states you owe

    Every state sets its own threshold. We track sales by state and handle registration and filing.

What we trackevery month.

These go in your close report every month. Figures are illustrative.

  • Contribution margin by channel

    In every monthly report

    Amazon vs. own site, after fees, fulfillment and ads

  • Ad spend %

    8.0%Example

    Ad spend ÷ Amazon sales

  • Landed cost per product

    In every monthly report

    Freight and duty allocated per shipment

See a sample month of booksOnline brand · August 2026

August 2026 books · Example

Online brand

illustrative example

Closed
Online brand, August 2026 books. Fictional business and figures.
AccountMemoAmount
Sales
Amazon gross sales 1 Per settlement reportsPer settlement reports48,760.00
Own-site gross sales ShopifyShopify14,320.00
Returns & refunds (2,940.00)
Net sales 60,140.00
Cost of goods
Product cost 2 Supplier price + freight + dutySupplier price + freight + duty(19,850.00)
Total cost of goods (19,850.00)
Selling costs
Amazon referral fees (7,314.00)
FBA fulfillment & storage (6,120.00)
Amazon ads Sponsored ProductsSponsored Products(3,880.00)
Shopify Payments fees (447.20)
Shipping (own site) (1,230.00)
Total selling costs (18,991.20)
Operating expenses
Payroll & contractors (6,400.00)
Warehouse rent (2,100.00)
Other operating Software, packaging…Software, packaging…(1,980.00)
Total operating (10,480.00)
Net income 10,818.80
Ad spend ÷ Amazon sales 8.0%
Month-end balances
Inventory FBA + own warehouseFBA + own warehouse84,600.00
Amazon balance not yet paid out Between settlement periodsBetween settlement periods7,420.00
Sales tax payable 3 On own-site Texas orders of 3,780.00On own-site Texas orders of 3,780.00311.85
Example only: a fictional business with made-up figures, not client data. No separate QuickBooks or ADP bill.

The plan that fits:Growth.

Settlements rebuilt into gross sales and margin by channel every month make Growth the fit. Sales tax for one state is included; each additional state is an add-on.

Recommended

Growth

One- or two-location businesses that want monthly numbers and income tax planned every quarter

from$650/mo

  • No QuickBooks or ADP fees
  • One dedicated contact · email any time
  • Close date set when you start

Usually added for this industry

  • Sales taxMonthly filer $75/mo · quarterly $50/mo · annual $150/yr · each additional state $75/mo
  • Business tax return1120-S/1065 from $1,250 · 1120 from $1,500 · Schedule C from $500

Starting prices. Your final number comes as a written quote after we talk.

Price it for my businessTalk to our team

The estimator opens with your industry already picked.

Do I file sales tax on my Amazon sales?
Sales where a marketplace like Amazon collects the tax aren’t yours to collect or remit. Whether they still go on your return differs by state. We check each state you’re registered in and file accordingly.
My 1099-K is bigger than my revenue. Is that a problem?
A 1099-K shows gross payments before fees and refunds. If your books carry gross sales with fees and refunds recorded separately, the difference explains itself. The trouble starts when only deposits were booked as revenue.
Do I need to register in other states?
Each state sets its own economic nexus threshold, and crossing it can require registration. Marketplaces usually handle their own sales, so the focus is your own site. When a state needs a registration, we register and file there.

See your real margin from the next settlement.

We set the scope and the price before anything starts. Then the books are ours.

See my priceTalk to our team

No commitment. Nothing to prepare.

972-242-2100
  • Since 2005
  • 5,000+ businesses served
  • Lewisville, TX office
  • All 50 states + D.C.