Books checkup result sheet
12-question questionnaire · self-reported · from Kwon CPA
Total score—/ 100
Overall
- At risk0–49(your result)
- Needs attention50–79(your result)
- Healthy80–100(your result)
The basics are in place. The next step is reading the numbers, not just keeping them.
This is the range where tax and cash-flow risk starts to pile up.
We start by catching up, however far behind you are.
- Date
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- Industry
- —
- Main concern
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Problems with a deadline
Calling is fastest. 972-242-2100
- Books up to date: A year+, or unsure
- Sales tax: Late, or notices
- Payroll tax & tips: IRS/TWC notices
Results
| Item | Your answer | Healthy reference | Grade |
|---|---|---|---|
| Books up to date (deadline problem) | — | Reconciled through last month | |
| Reconciliations (deadline problem) | — | Every account, every month | |
| Business vs. personal (deadline problem) | — | Business-only accounts and cards | |
| Cash sales (deadline problem) | — | Deposited and recorded daily, per the Z-report | |
| Monthly P&L (deadline problem) | — | In hand and read the following month | |
| Sales tax (deadline problem) | — | Filed by your state’s deadline, matches sales records | |
| Payroll tax & tips (deadline problem) | — | 941 and TWC paid on time, tips reported | |
| 1099s & W-9s (deadline problem) | — | W-9 before paying, 1099 by Jan 31 | |
| Receipts (deadline problem) | — | A digital copy on every transaction | |
| Last tax season (deadline problem) | — | Filed on time, no penalties | |
| Total score | — / 100 | ||
Our notes
- Close the missing 1–3 months first, then close on the same day every month.
- A 4–12 month backlog can be rebuilt from bank statements. Aim to finish before this year’s return is due.
- More than a year behind means checking for missed filing deadlines first. Gather statements and call us.
- Add the missing accounts, usually the cards. One unreconciled account is enough to throw off the balance.
- Start by matching each bank and card statement to the books. Every other number depends on it.
- Pick one card for business only. Most of the mixing stops there.
- Open a business-only account and card. Mixed spending is hard to support as a deduction and costs more to untangle.
- Deposit and record cash exactly as the day’s Z-report shows. Note any difference the same day, and send the reports to whoever keeps your books.
- Starting with tonight’s close, keep the POS Z-report every day. Cash sales with no record can’t be explained later.
- Read three lines first: sales, cost of goods, labor. The same three lines every month is enough.
- Numbers more than a month old are too late to act on. Pick a close date for your business and hold to it every month.
- Get a P&L every month. Pricing, staffing and loan decisions all start from it.
- Each time you file, match the sales you reported to your POS sales reports and deposits. A sales-tax audit compares exactly these numbers.
- Late returns and notices come first: penalties and interest keep adding up. Send us a photo of any notice and we’ll take it from there.
- Compare each quarter’s 941 and TWC report to the payroll register. If you have tips, check tip reporting too.
- IRS and TWC notices have response deadlines. Send us a photo of the notice first.
- Get the W-9 before the first payment. Chase them in January and someone always goes quiet.
- List everyone you paid as a contractor this year and collect W-9s now. 1099s are due January 31.
- Photograph paper receipts the day you get them and attach them to the transaction. Folders fail when you need them.
- Start photographing receipts today. Without them, expenses are hard to support.
- Close January through November before December. Tax season gets that much shorter.
- Check this year’s quarterly estimated taxes now. Surprise bills often come from skipped estimates.
- Keep closing on the same day every month. Next: use the numbers to make decisions.
Restaurants: we also watch tip reporting, food cost %, delivery-app payouts every month.
Dry cleaners: we also watch cash sales, equipment depreciation, utilities every month.
Cafés & bakeries: we also watch ingredient cost %, wholesale orders, tips and app payouts every month.
Manufacturing: we also watch inventory and product cost, equipment, out-of-state sales every month.
Salons: we also watch booth rent, 1099 stylists, cash tips every month.
Clinics: we also watch insurance deposits, equipment leases, owner pay every month.
Markets: we also watch fresh-food inventory, taxable items, vendor accounts every month.
E-commerce: we also watch platform payouts, multi-state sales tax, inventory every month.
Auto repair: we also watch parts vs. labor, parts inventory, tech pay every month.
Liquor stores: we also watch inventory, sales tax, lottery & tobacco every month.
Construction: we also watch job costing, 1099 subs, progress billing every month.
Rentals: we also watch per-property P&L, depreciation, deposits every month.
Recommended
Growth plan: quarterly income-tax planning built around your situation, plus monthly key numbers (cost of goods, labor, cash). From $650/mo.
Essential (from $350/mo) keeps reconciliations and deadlines on track. Growth (from $650/mo) adds quarterly income-tax planning built around you.
A catch-up (from $750) to close the missing months, then Essential (from $350/mo) to keep them closed.
These are starting prices. Your fee depends on monthly revenue and the number of accounts and locations.